Executive Assistant and Office Manager

Full Time | New York, NY
Hybrid: In-office Tuesday–Thursday, remote Monday & Friday

About NewsGuard:

NewsGuard is a mission-driven, high-profile, hard-charging, growing global journalism company that helps consumers and businesses find reliable information online. We provide reliability ratings for thousands of news sources worldwide using nonpartisan journalistic criteria and track false claims spreading online. Our ratings and data about false claims are used by citizens, technology platforms, researchers, and others to promote trustworthy information and counter the spread of false claims online.

We are seeking a highly organized, proactive Executive Assistant & Office Manager to support our co-CEOs, manage our New York office, and coordinate company events. The ideal candidate is detail-oriented, resourceful, energetic and a great problem-solver. This is an opportunity to work for the entrepreneur who founded American Lawyer, CourtTV and the CLEAR Registered Traveler Program and teaches at Yale University and also for a former publisher of The Wall Street Journal.

Key Responsibilities:

Executive Support

• Manage complex calendars and scheduling for the co-CEOs, ensuring seamless coordination across time zones and teams.
  
• Prepare daily briefing materials, including meeting agendas, relevant documents, and itineraries.
  
• Organize staff meetings and company events.
  
• Organize domestic and international travel arrangements, including flights, hotels, and logistics.
  
• Serve as a liaison between the co-CEOs and internal/external stakeholders.

Office Management

• Oversee daily operations of our New York office, maintaining a welcoming, well-organized environment.
  
• Coordinate office supplies, kitchen and meeting room resources, and vendor relationships.
  
• Manage incoming and outgoing mail, shipping, and occasional event logistics.
  
• Serve as point of contact with building management and security.
  
• Assist with onboarding logistics for new hires, including equipment setup and workspace preparation.
  
• Coordinate occasional team lunches, all-hands meetings, and company events.
  

Qualifications:

• Experience: Demonstrated record of supporting senior executives or managing office operations. Startup experience a plus.
  
• Skills: Exceptional organizational, communication, and time-management abilities; mastery of Google Workspace and proficiency with Microsoft Office.
  
• Mindset: Proactive problem-solver with a high degree of discretion, judgment, and attention to detail.
  
• Team Orientation: Thrives in a collaborative environment and can adapt quickly to changing priorities.

Why Join NewsGuard:

• Be part of a mission-driven team working to elevate reliable information, counter the spread of false claims, and support a healthier information ecosystem.
  
• Competitive compensation, comprehensive benefits, and a hybrid work model.

Compensation:

• Salary Range: $90,000 – $125,000
• Benefits: Medical insurance, 401K

Apply Here: